Over the past 18 months, I have served fifty-plus churches as a worship team trainer and guest worship leader. I’ve noticed some interesting trends in worship ministries that are healthy, growing, and happy. This post has little to do with the quality of liturgy or congregational worship experience, but it’s more a peek under the administrative hood. It is not exhaustive, it’s just a list of markers I have noticed.
FOUR behaviors of thriving worship ministries:
1. THEY CONSISTENTLY (and uniformly) SCHEDULE THEIR VOLUNTEERS
Most churches have multiple worship leaders. If you have three worship leaders and three different ways of administering bands, you will drive your volunteers crazy. There should be one system that everyone adheres to. If possible, try to implement the SAME system across the board for all volunteers so families can serve in multiple areas of the church without confusion.
- Pick a System – There are several ways to let people know when they are serving at church. Planning Center Online is the king, however, you can also look at worshipteam.com and others. You might use a mix of online tools and simple PDF attachments to email. Your system should have a way to communicate seasonally (1-4 months at a time), weekly (hey, you’re on this week), and the day of service (hey, you’re on today). Provide schedules at least 1 month before the start of the schedule. (i.e. the January schedule is emailed November 30th etc…).
- Do not avoid creating a system because one volunteer doesn’t use email or Facebook. Those people either need to yield to the agreed method or you can build a secondary system for them. Either way, there should be a system to reach everyone.
- Once a healthy method for communication is in place, don’t constantly change your methodology. You will build trust with consistency, which is measured in years, not months.
- Raise heck when your system is ignored or amended by well-meaning, creative people. Consistency breeds faithfulness (and more drummers).